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evventa® Protocol
evventa® Protocol is a premier events and protocol management solution. It provides a comprehensive set of tools that automate the most complex events and protocols operations. facilitating and accelerating work completion. while ensuring a high level of security across the entity’s different branches and departments. evventa® - Protocol is replete with multi-functional features that maximize performance while minimizing margins of error. including the schedule management of presidents or kings. managing the preparations of all events. choosing the right delegation list. managing their travel or host details. preparing and printing the detailed program plan. picking the right gifts. managing official contacts information. budgeting trips. managing the protocol staff time and much more.
Business Values
- Increased accessibility of information by setting a single environment to host all information related to the schedule, attendees, contacts list, gifts, related documents, comments, agenda, and program plans.
- Increased security of the protocol environment, allowing different levels of authorization, enrollment, and information accessibility.
- Increased accuracy of scheduling, managing, controlling and executing events.
- Proactive engagements in enhancing the overall performance of the protocol departments.
- Easy, fast, and secure communication tools between all stakeholders, allowing higher productivity.
- A green product, featuring an environment with a reduced administrative cost.
- Better follow-up on appointments, travels, media, attendee’s lists, weapons, airlines, tickets, hotels, resources, logistics, initiatives, directives, and action items.
- Leveraging the quality of the event operational processes to a new unprecedented level.
- Provides better decision-making support using certain KPIs and trend analysis and business intelligence capabilities.
- Allows the protocol staff total information mobility by its adaptability to PDAs and iPhone®.
High Level Features
- Advanced scheduling tools, including events templates, different schedule views, recurring events, capturing of all related details, and smart time suggesting tools.
- Comprehensive travel logistics tools to graphically plan for multiple destinations, multiple routes, and multiple attendees including all aspects of their events such as passports, visas, airplanes, accommodation, motorcades ...etc.
- Preloaded set of lookups information such as: events templates, ceremonial checklists, execution checklists, countries information, airports, hotels and their ZIP codes and contact information.
- Complete contacts profiles building, coupled with all events, and capturing all needed information with a distinct ability to deal with the Arabic language, including smart search and translation.
- Perform compliance management to all events throughout well-defined checklists.
- Ability to define clear ownership, roles, and task lists for all protocol staff.
- Consolidated views for all resources assigned over events for better planning and management.
- The ability to automatically formulate trip budgets coupled with contacts profiles and financial packages.
- The ability to securely publish and view schedules, program plans, travel contact lists, motorcades, weather forecasts, hotel information and other vital data into a PDA or iPhone®.
- The ability to capture, view, and track all incoming / outgoing gifts along with the system ability to suggest gifts for future trips.
- The ability to track all initiatives and directives with third party organizations.
- The ability to give an interactive, secure and user-friendly interface (through a Windows Tablet PC) for the head of state to view, amend or give feedback on various items including schedule, program plans, documents, etc.
- The ability to make last minute changes while being disconnected from the live environment and to later synchronize changes and perform conflict resolution.
- Top-notch security with integrated features and multi-level access permissions, including biometric identification, digital IDs, secure event accounts and privately labeled events.
- The ability to integrate with third-party systems, such as Civil Status and Passport Systems, additional business process management solutions, and enterprise resources planner solutions.
- Powerful notifications engine through e-mails and SMSs.
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Apr, 2010
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