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GALA SCHEDULE+
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GALA SCEHDULE+
No Surprises

A solution for planning and scheduling events: prepare for events, organize contacts, initiate travel logistics, track passengers, and a lot more. Handle your time, with skills of a master. Turn your attention to the real event. avoid surprises GALA Schedule+, No Surprises


Gala Schedule + is an integrated business tool for organizations units that manage planning and logistics activities for VIPs and large scaled events. With world class functionality and cutting edge technologies, you can feel confident about managing your five minute meeting or your three weeks travel event. It allows you to grow at your own pace and get the most out of your time and resources. With over 50 features Gala can help you manage your event to the smallest detail. Scheduling and planning, target audience planning, resource planning, financial management and budgeting, contacts management, gift management, events preparations, and the ability to remote access gala are some of the few components that will make your event a big success.

Wish list
I want to...
effectively manage scheduling and preparations for events

You've got it, with GALA SCHEDULE+

I want a ...
system that helps me run my show the way I want

You can use GALA to automate your existing processes necessary. You choose from application areas for scheduling and planning, target audience planning, financial management and budgeting, target distribution, contacts management, gifts management, document management and more.

I want a ...
solution that helps team collaborate to prepare big events without disturbing my daily schedule

GALA SCHEDULE+ delivers what you need, without missing a detail. A solution that builds on your existing knowledge.

The solution is developed completely in-house to provide us with full freedom to meet your specific needs.

Start with GALA SCHEDULE+ and get the option to upgrade later to integrate with a complete ERP solution that is built from the ground up for scalability and flexibility, including accounting, invoicing, cost control, bookkeeping inventory, warehousing, human resources and more.

I need a ...
solution that gives me quick answers about my schedule, fast

GALA SCHEDULE+ helps you make smart business decisions without wasting time. A good overview and the ability to dig into details. GALA gives you an instant overview of your schedule from top to bottom.

GALA provides a dashboard and special access to the key person showing finalized plans, and important notes. The key person can submit feedback, or override to the final schedule.

I need a ...
solution that helps my team through complications of travel

GALA SCHEDULE+ gives you a powerful way to travel in style every time, every piece is important.. Starting from drawing destinations route, to entering flight details, baggage collection instructions, seating arrangements on each plane. 

Travel events will have a minute by minute program plan. The system manages passports’ profiles for all contacts, allowing users preparing the event to add visa information for those traveling on a trip event. GALA helps you organize complicated cases in easy steps, and makes planning flight and arrival preparations a snap for each individual person accompanying you on the trip.

I need a ...
solution that helps me respond fast to sudden plan changes

GALA SCHEDULE+ is designed to help you master change, it helps you plan and reorganize multiple events to meet new and last-minute schedule changes. You can change event timing and schedule on-the-fly, then have your team handle cancellation, phone calls and logistics accordingly, and through GALA.

GALA walks the resource manager through last-minute changes showing new actions that has to be taken in effect of the schedule change.

I want to ...
focus on the essential diverse businesses one solution

GALA SCHEDULE+ meets all your core business needs, all events; such as audiences, business meetings, birthdays, meetings, conferences, and travel visits are based on templates.

Templates are a great way to control events’ behavior, looks, print-outs, appearance, checklists, suggested attendees, document folder structure, contacts to initiate, formulas for printing and much more.

I need the ...
functionality that can connect every corner of my schedule

GALA connects information from every corner of your business. The list on below shows the breadth of integrated modules that makes Gala the most unique and comprehensive solution in the market...

System Features

SCHEDULING AND PLANNING • Streamlining event requests • Approval Workflow • Template-based Events • Whole-day events • Recurring events • Multiple views • Event-based security • Handle meetings, travel events, celebrations, conferences, forums, or set reminder-events
TARGET AUDIENCE PLANNING • Regional Classification • Local Classification • Industry Classifications • Objective Classification • Parameterized Reporting
RESOURCE PLANNING • Resource Capacity Planning • Travel Planning • Free/Busy Times • Task Level Tracking • Vacations Tracking • Color Coded Visual Planning
FINANCIAL MANAGEMENT AND BUDGETING • General Ledger • Receivables & Payables • Cash Manager • Credit Cards • Automatic Budget Calculators • Actual Cost Logging • Track Differences • Advanced Reporting • Imprests Management • Multi-level Expense Tracking • Global costing schemes • Per group costing schemes • Per person costing schemes • Multiple Currencies
CONTACTS MANAGEMENT • Contact Classification • Rich Contact Details • Intuitive Contact Search • Bi-lingual Entries • Pictures, Attachments, CVs • Outlook Integration • Export to Excel and Word
GIFTS MANAGEMENT • Catalog Management Integration • Incoming and Outgoing gifts management • Streamline gift requests • Show gifts rotating 360 on screen • Gift Suggest • Track incoming/outgoing gifts
EVENT PREPERATIONS • Checklists • Passports and Visa Management • Hotel Arrangements & Reservations • Travel Diagrams • Weather Control - Live • Motorcades Setup • Detailed Program Plans • Emergency Contact Lists • Initiate Contacts (Organizations)
APPLICATION WIDE • User Interface: Browser-based remote access to the solution for employees • Database Platform: Microsoft SQL Server 2000/2005 • Business Logic Platform: Microsoft .NET 1.1/2.0 • Multi Language • OLAP Integration • Notifications Services • Reporting Services

GALA SCHEDULE+ Overview

GALA SCHEDULE+ frees you to focus on your agenda

It allows you to grow at your own pace. You build on your strengths and get the most out of your time and resources to achieve your plan throughout the year. It helps you streamline your schedule goals and increase productivity. The rest is up to you!

A reliable solution that can grow

GALA SCHEDULE+ is developed with security in mind to keep your schedule, plans and invitees list confidential all the way from the time a request for a meeting is received until the meeting is concluded.  You can set up security for only a group of your team to see certain types of events as well.

With GALA, employees use the Web portal to access data wherever they’re working. Remote users, such as traveling representatives, can log on to their personal homepage. All they need is Internet access.

Take a quick look at your plan from any angle

Reporting: Report and analyze based on an unlimited number of criteria.

Budgeting: Create and maintain budgets and sub-budgets for large events, per person, per job title, per department from one period or unit using an adjustment factor on either actual or budget entries.

Gift Management:   With GALA, you get an accurate report of suggested gifts, or gifts taken in an event.

Printing: GALA generates well-formatted Microsoft Word 2003 Documents and Microsoft Excel 2003 Documents to allow for highest flexibility of manipulation before printing.

Expand your team capabilities

Checklists: Handle a checklist of preparations on site with no trouble. Collaborate with your team, update status of each checklist item and have it synchronized with the system from your handheld device operated by Microsoft Mobile 2003, or Windows Mobile 5.0.

Web Acceess from PDA: GALA is accessible through PDA online through GPRS and WiFi network.

 

Offline Access: GALA makes available all your program elements offline on your PDA across different destinations when you travel.

 

Personalized View: Each individual can have his own version of the plan, showing items that he’ll participate in, and hiding private events he has no access to.

Microsoft Exchange Integration: GALA integrates tightly with Microsoft Exchange, allowing your team to access events data through Microsoft Outlook, and allows you to synchronize the system contacts into your desktop, laptop or Tablet PC through Microsoft Outlook. 

Productive and secured environment

The system usage is simplified through the use of wizards. Amongst the aids the system provides: automatically generated event titles, different printing formulas, colored coding of all data, and Rich Text editors.

Security: The system is equipped with solid security permissions scheme with three levels of security access permissions, dozens of role specific permissions, and customizable role templates. The audit trail comes as part of esense standards, and it logs all key changes to events, contacts, reservations, seating, and more.

Diverse business , one solution

VIP TIME MANAGEMENT
GALA can help different teams collaborate to schedule and prepare for events of a VIP person. With GALA, tension around work and details will be gone, because all work is streamlined into tasks going through a defined workflow. With the dedicated travel modules, the teams can work together on every arrangement for the VIPs accompanied with their guests whether it was a trip for business or for pleasure.

PROGRAM BROADCASTING MANAGEMENT
TV broadcasting can be a hassle. GALA puts through templates that rationalize the process, and help you track a minute-by-minute program each day.

INTERVIEWS MANAGEMENT
Interviewing people regularly? Create forms, and schedule interviews, and have all feedback incorporated into the system for later use. Arrange for each interviewee and interviewer on different geographical locations. Have a separate workspace for each interviewer outlining their scheduled interviews.

COURT TRIALS MANAGEMENT
GALA SCHEDULE+ makes the job of assigning judges to cases systematic. Publishing schedules is a snap, and each judge can check pending court trial, and suggest new times based on the daily needs. Trial initial documents and findings can be accessed by judge in real time, and then the outcome (in all formats) can be captured. Further trials can be scheduled at the finger tips of each judge, taking in consideration availability of locations and availability of each person.

HISTORY DOCUMENTATION
GALA can help you create detailed history records of events covering a person, an object, or a phenomena. Publish your findings on the web, and give millions structure access to each act, and create reports that help you capture data from levels that were not obvious before.

TRAINING CAMPAIGNS MANAGEMENT
Planning campaigns all over the world to train or demonstrate your idea, or product. Too many cities, too many invitations, traveling around in advance and choosing locations and suggesting a program plan for each destination? The hindered schedule comes to peace with GALA SCHEDULE+ for you.

AND MORE!

System Requirements
  • Internet Explorer 6.0
  • Microsoft Windows 2003 Standard Edition
  • SQL Server 2000/2005 Standard Edition
  • Microsoft Exchange 2003 (optional)
  • .NET Framework 1.1

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Email Us for more details on GALA Schedule+
Galaschedule@esensesoftware.com