Online Procurement Management System, is a web-based enterprise management system built to facilitate the work of the inventory and purchasing departments of any organization by providing the right tools to organize and manage their daily operations in an automated manner involving hundreds and hundreds of participants, while bearing in mind the importance of maintaining a high level of monitoring and security over the working team on these tasks, and therefor, enabling a quicker decision making process.

Business Values

  • Increase the accuracy and accessibility of information, by setting a single environment to host all information related to the material requisitions, items availability, budget availability, vendors, quotations and prices, receipts and disbursements.
  • Increase the security of the purchasing and inventory departments’ environment allowing different levels of authorization, enrollment, and the accessibility to information.
  • Proactively enhance the overall performance of the purchasing and inventory departments.
  • Provide an easy, fast, and secure communication state-of-the-art tool between all stakeholders allowing for higher productivity.
  • Implement a green and reduced administrative cost environment.
  • Better follow-up on material requisitions, RFQs and quotations, items balances, items re-order points, items deliveries, purchase orders, receipts, disbursements and bonds documents.
  • Leverage the quality of the purchasing and inventory departments processes to a new unprecedented level. Providing better decision-making support by providing certain KPIs, trend analysis and business intelligence capabilities.

High Level Features

Catalogue Management

  • Manage the catalogue tree to an unlimited number of levels. Manage the information on items in the catalogues like item name, type (service and goods), unit of measurement, activation, control mechanism (serial, lot, and pool), automatic numbering, and grouping catalogue items ,under categories and sub categories, to maintain a very dynamic and systemized structure.
  • Define the items’ dynamic and customized attributes, and link each item with substitutes.

Inventory Management

  • Define the limits of inventory planning, for each item, by specifying an item's minimum and maximum allowable quantities, and item reorder quantity (to send alerts and notifications when reaching these limits, and to generate automatic triggers) The purchasing module that will generate a request based on the result of the re-order point checks.
  • Manage the inventory-related transactions like disbursements, receipts, retirements, transactions between different inventories, transactions within the same inventory, returned items, and custody transactions.
  • Manage the inventory cycle count, and have the ability to automatically generate corrective transactions.
  • Manage the inventory's information from basic data (like inventory titles, type (custody and warehouse), assigned managers, assigned users, and other advanced information.
  • Manage the inventories planning and shipping schedules, including consolidated forecasts and release information with certain restrictions

Purchasing Management

  • Manage the shopping carts.
  • Manage and track different types of material requisitions and having the ability to either add items from catalogue or to add a free text entry.
  • Manage contracts; basic information, pricing terms, approval flow, orders made, history of the contract, and print the contracts.
  • Posses the options for catalog, non-catalog, favorites, saved searches, contracts and frequently or favorite users.
  • Reserve budgets and inventory items.
  • Manage the detailed accounting and shipping information, and the attachments per line.
  • Manage the purchasing documents like RFQ’s, quotations, purchase documents and bonds as well as maintaining and tracking the related material requisitions.
  • Provide the templates for purchase documents.
  • Print the purchasing documents like request for quotations and purchase orders.

Sourcing Management

  • Manage the vendors’ information from basic data (like vendor name, activation, catalogues, sites, contacts and others) to advanced ones (like status and related preferred items).
  • Award the quotations and create POs directly from the winning quotations.
  • Integrate with the standard well-known e-marketplaces.
  • Integrate with the extranet supplier portal to manage 2-ways communication and transactions.

And more…

  • Provide a variety of bilingual reports to meet the continuous demands of having different types of reports.
  • Provide customized reports based on language of preference, formatting, paper dimensions, margins, data style/layout, and the type of needed data.
  • Provide a fully fledged English/ Arabic search engine component. This includes providing basic search filters and advanced search filters on the system’s major components.